Stop! Don’t Book Anything Until You Read This

Stressed bride

While wedding vendor websites provide valuable information, interviewing candidates in person (or via video chat) is a crucial step to ensure they are the right fit for your wedding. Websites present a curated image, but personal interactions reveal the true personality, communication style, and professionalism of a vendor. 

Why personal interviews are so important

• Assess personality and rapport: Your vendors, especially your photographer, wedding planner, videographer, and DJs will be with you throughout your wedding day. You and your partner should feel comfortable and at ease in their presence. An in-person preferably or video meeting helps you determine if your personalities and work styles are a good match.

• Evaluate professionalism and communication: A vendor's communication during the initial interview is a strong indicator of how they will operate throughout your planning process. Look for prompt and thorough responses, and note if their communication style aligns with your preferences.

• Confirm reliability and expertise: While a website showcases a vendor's best work, an interview allows you to ask probing questions about their experience, problem-solving skills, and backup plans.

  • Find out how long they've been in business and how many weddings they book per year.

  • Ask about their contingency plan for emergencies, such as if they or their equipment become unavailable on your wedding day.

• Prevent misunderstandings and hidden costs: Many vendors have complex pricing structures that can be difficult to decipher from a website alone. A face-to-face meeting is the best time to discuss your budget and get a clear, detailed breakdown of all costs, including any potential additional fees like travel, setup, or overtime.

• Review the full portfolio and contract: During your meeting, you can ask to see a complete gallery from a recent wedding they shot, not just a highlight reel. You can also review a sample contract to clarify the terms, services included, and cancellation policy.

• Get tailored recommendations: An experienced vendor often has a network of other professionals they trust and can recommend. Talking with them can open doors to other vendors who are also a good fit for your style and budget. 

  
  

Joyful cake ceremony

What to do before and during a vendor interview

• Do your preliminary research. Before the meeting, research vendors on their websites, social media, and third-party review sites like WeddingWire or The Knot. Create a shortlist of those who fit your style and budget.

• Prepare your questions. Go in with a list of questions to ask, covering their experience, services, pricing, and references.

• Bring your partner. Because vendors like your photographer or planner will be with both of you on your wedding day, it is important that you both meet with them to ensure it is a good fit.

• Trust your gut. Pay attention to your instincts during the meeting. If you feel uncomfortable or something seems off, move on. Your vendors should make you feel confident and excited, not stressed.

• Get everything in writing. Once you select a vendor, ensure every detail you discussed is included in the final contract before you sign it. 

By following these steps, you’ll feel confident and prepared when meeting potential wedding vendors, making the planning process smoother and less stressful. For an even more efficient way to connect with trusted vendors, consider attending the Grand Wedding Expo — it’s the perfect opportunity to meet a wide variety of wedding professionals in person, all in one day and all in one place.

RSVP online to attend for FREE as our guest. You will receive a pass for you and all your guests. - LINK >>>